Employee Training Software

Discover the benefits of using employee training software to educate your employees. Learn what to look for in employee training programs.

Employee training software is more commonly known as a learning management system (LMS). LMS are online lessons you can send to employees as part of an orientation or to teach new skills. There are two types of employee training software. The first type allows you to create and upload your own lessons, while the second focuses on prerecorded lessons taught by industry experts. Previously, businesses primarily made their own training programs, but it is becoming more common to use prerecorded lessons.

Some business software includes training programs as part of the membership. Not only are these lessons designed by experts, but they are created with ease of learning in mind. Whether you make your own training programs or use existing lessons largely depends on your business and who you are trying to teach. There are even advanced LMS that allow you to host a virtual classroom to train employees. Listed below are some of the benefits and top LMSs for your business.

Benefits of Employee Training Software

For many businesses, the biggest benefit of using a LMS is reduced training costs. In the past, it was expensive to produce training videos. There was also no good way to update videos, requiring businesses to spend even more money producing new content. Digital software is less expensive to produce, and the majority of content providers include updated lessons as part of the subscription.

For larger businesses, using the same programs standardizes training and ensures all departments follow the same procedures. This makes it easier for managers to address issues, since they know exactly what level of training their employees has. It also ensures a smooth transfer if employees move from one branch to another. There are even benefits for employees. Since so many businesses share the same training programs, your lessons may apply to other careers in a similar field, even if they are with a different business.

Another advantage of using an LMS is easier progress tracking. This is especially helpful with longer programs. Managers can access employee profiles to see how much of the training they’ve completed. If there are any tests employees are required to pass, managers can view how well the employees did. This is a good way to identify if any employees require additional assistance. If you make your own programs and notice repeated issues, this may be an indicator you need to revise your software.

What to Look For in Employee Training Software

There are several important features with employee training software. The best software provides on demand learning, which means your employees can access the training programs from the internet. Some software also includes mobile learning options, which even allows you to complete quizzes and other course material through an app.

For more advanced training, look for programs with virtual classrooms. These programs use teleconference features to host a digital classroom, where trainees can interact with an instructor. For managers, certification training is helpful to track employee progress.

iSpring Learn

iSpring Learn is part the ISpring Suite, which contains a number of training programs. Learn is the preferred choice because it not only hosts existing lessons, but allows you to create your own programs. The software features an easy-to-use interface, allowing you to directly embed videos into your lessons. iSpring uses a monthly subscription plan, based on number of users. Unlike other programs, iSpring does not track the total number of accounts. Instead, it views how many users are actively using a program at once. This allows you to use the same plan, even as your business grows and gets new employees.

There are discounts available based on the number of maximum users. If you have up to 100 users, it costs $3.66 per each active user. With a maximum of 500, the price drops to $2.82. iSpring offers custom plans as well, but you must contact the company directly for a quote.


Whatfix is compatible with other business software, including Salesforce, NetSuite and Microsoft products. Whatfix lets you upload your own lessons, but there are many prerecorded lessons available for existing programs. The preexisting training programs include check-in courses, where employees are tested on previous lessons to ensure they understand and retain their training. Whatfix has multiple plans available, allowing you to customize what LMS is included with your software. Because there are so many options available, you must get a quote directly from the company.


Docebo stands out from the competition because they are constantly updating their lessons. The company uses learning algorithms to track overall progress, making changes to the lesson based on the data they receive. It has a highly customizable user interface as well, allowing you to change either the whole program or customize individual accounts. The base program supports 40 different languages, making it a popular choice for businesses with overseas locations. In addition to creating your own content, you can also download user generated training lessons.

Docebo offers customized pricing plans based on your needs. Because it is one of the most advanced employee training programs, it is often more expensive than other software options, costing on average $2,000 a year.